Records Centre Request Form

Contact Information

• Name: *
• Email: *
• Phone Number or Western Extension: *
• Department / Unit: *
• Building: *
• Room Number: *
• Pick-Up / Delivery Address:

• If different from above

Our regular Retrieval/Delivery and Pick-Up days are Tuesdays and Thursdays between 1pm and 3pm. Requests received before 10am on a scheduled delivery day will normally be processed that afternoon.

Request a New Transfer Number

• Brief Description:

• Please provide a brief description of material being transferred to the Records Centre (Example: Graduate Student Files)

• Dates for Incoming Records:

• Please provide inclusive dates for incoming records (Example: 2003-2005)

Please complete the appropriate Scheduled or Unscheduled Records Transfer Form and forward it to the Records Centre for review. Once the form has been received we will contact you to schedule the pick-up of your boxes.

Retrievals / Deliveries

Box

• List Boxes:

• Include Transfer Number and box number in this format: T08-001-001. For multiple box requests, attach a Word document, plain text file or Excel Spreadsheet.

• Boxes File:
• If you are requesting multiple boxes, please email a file with the details to recform@uwo.ca. File must be a .doc, .txt, or .xls.

File

• Transfer and Box Number:
• File Name / Description:
• Boxes File:
• If you are requesting multiple boxes, please email a file with the details to recform@uwo.ca. File must be a .doc, .txt, or .xls.

Empty Records Centre Boxes for New Transfers

Please note that the Records Centre will only accept standard cubic foot sized boxes (12"W x 15"D x 10"H) with an attached lid for the storage of records.

Pick-Up / Returns

Note: Retrieved Files can be returned to the Records Centre through Campus Mail
Return Address:
Records Centre
Western Archives
WL 140

Return of Retrieved Boxes

• Number of Boxes Being Returned:

• You will be contacted to schedule a pick-up day and time.

• Additional Notes: